Articles of Association

Name and domicile

§1 The association’s name is St. Clemens Boys’ Choir.
Section 2: The registered office of the association is in the Municipality of Aarhus.

Purpose

§2. Its aim is to organize work in the choir of St. Clemens Boys’ Choir along with the choir’s conductor and also to function as a support for the choir with the aim of establishing a boys’ choir affiliated Aarhus Cathedral, and a forum in Aarhus for the training of singing gifted boys.

Membership

§3. As members are be admitted persons who have an interest in the running of the boys’ choir. The parents of the boys in the choir are membership fee exempt.
 
§4. Resignation of membership shall be submitted in writing to the board. Non-payment of contingent leads automatically to the resignation of the association.

General Assembly

§5. The General Assembly is the highest authority.
Section 2: Annual general meeting held each year in the 4th quarter.
Section 3: Ordinary and extraordinary general meeting is announced by written notice to all members and convened with at least 3 weeks notice.
Section 4: Voting /elections take place by show of hands. However, voting /election may be in writing, if at least one of the attendants asks this. Every parent has one vote per boy, they have in the choir. Other contingent paying members each have one vote.
Section 5: Decisions are made by simple majority vote. Lawfully convened general meetings are competent to transact business when at least half the members are present.
Section 6: The agenda of the regular general meeting is:
 

Section 7: Proposals to be discussed at the AGM must be submitted in writing to the Board at least 8 days before the AGM.
Section 8: Extraordinary General Meeting may at any time by the Board and shall also take place when at least 1/3 of the members submit a request in writing.
 
§6. The financial year is from October 1st to September 30th.
Section 2: The accounts are audited by two of the Annual General Meeting appointed auditors are elected for one year.

The association’s management

§7. The association’s management is handled by the Board, which consists of 5 members. The conductor is ex officio member of the board. The other 4 members are elected by the General Assembly so that two members are elected every year. The General Assembly also elects two deputies.
Section 2: The Board constitutes itself at the next meeting with the chairman, treasurer, secretary and possible other posts. Board members elected for two year terms. Re-election can take place.
Section 3: The Board shall adopt its rules of procedure and is valid only when a majority x including the chairman x are present. In the event of a tie, the casting vote is given by the Chairman.
Section 4: The Board may reduce both fixed and ad hoc committees, and can also assign tasks to members outside the Board.
Section 5: The Board will establish with its conductor guidelines for the audition for the boy choir.
 

Provisions

§9. The association is only liable for its obligations to the society at the time the fortune belonging. There are not borne by society or board any personal liability.

Amendments to the Articles of Association

§10. Amendments to the Statutes can only take place when 2/3 of all votes cast are in favour.

The association’s dissolution

§11. Determination of dissolution of the association can only be done on an, for this purpose special entry called the General Assembly.
Section 2: The dissolution of the association require that at least 2/3 of the votes cast are for resolution of 2 consecutive general meetings.
Section 3: At dissolution, the association’s funds used for general musical purposes.


Enacted at the founding meeting on November 19th 2003.